13.4 COPIER

How to Choose the Right Photocopier

Which photocopier is right for my business? There are a few basic questions to narrow down the type of photocopier you require. Start by answering the following:

Type of Printer/Copier machine
* Colour or black and white only?
* Do you want a printer or the ability to photocopy/scan?
* Will you need to print up to A3 (double the size of A4)?
* Will you need MAC computers to be connected?

Printing Speed
If you’re unsure of the speed you want or need, the best way to choose the right machine speed for your business is to have an accurate record of the quantity of prints you are doing per month/week/day. The easiest way to do this is to acquire meter readings of the current machine(s) in your office set up, and divide those numbers respectively. This way we can choose appropriately for the quantity of prints, and therefore get an indication of speed necessity. This is a service we do complimentary when we do a print audit!

Copier Payment Options
Okay, so you know what kind of machine(s) you want, now what are your options?

Outright purchase
The machine is yours, consumable purchases and repairs (excluding warranty work, if applicable) will have to be purchased as required.

Photocopier Lease agreement
A pay per month agreement, customised to your requirements. Consumable purchases and repairs (excluding warranty work, if applicable) will have to be purchased as required.

Lease + Pay per Copy Service Agreement
A pay per month agreement, customised to your requirements. A very popular option due to the financial burden of purchasing pricey toners is lifted. All consumables* and service are included in this arrangement, settled on a price per copy agreement. At the end of the agreement, you have options to trade in the machine to upgrade and continue on with a new agreement.

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