Paper is one of the most important components of printing and copying. That seems obvious, but we often don’t think about the paper we put into these machines. Paper is, without a doubt, the most expensive consumable used by a printer or copier, so many people simply put the cheapest paper they can find in their machines and hope for the best.

Most of us are familiar with the standard 20 pound or 24 pound “plain” printing paper that is commonly used in printers, multifunction printers (MFPs), and copiers. These general-purpose copier papers are inexpensive and produce satisfactory results for the majority of office and business printing. However, better print quality can be obtained by making some changes to the paper on which we print.

Smooth versus Rough

Surface characteristics are an important factor to consider. Smooth papers, in general, produce better results. The surface of smooth papers, such as Hammermill Laser Paper, is highly calendared. Calendaring is a manufacturing process that involves applying a very smooth metal roller to the surface of the paper. The roller smoothes the paper’s surface by polishing it. Because the smooth surface accepts toner and ink particles more uniformly, the printed image is sharper and less mottled.

Whiter and Brighter

Whiteness is another paper characteristic that influences print quality. The greater the optical contrast between the background and the image, the whiter the paper. This gives the impression that the printed image has more “pop.” Many high-quality papers use whitening chemicals to increase reflectivity, which is reflected in the paper’s whiteness grade. Most printing papers now have whiteness values in excess of 90 points on a 100-point scale.

What About Glossy Paper?

Depending on the capabilities of your printer or copier, you can use different types of paper. Coated paper is a popular option. They are usually coated with a shiny or glossy coating that creates a super-smooth surface similar to that of a magazine or glossy brochure. Coated papers can be glossy or have a duller or satin finish. Some papers, known as “C1S” papers, are only coated on one side.

Use the Appropriate Paper for Your Device

Check the specifications of your printer and copier to ensure the best results with a specific type of paper. Most higher-end devices allow for the selection of different types of paper, either in the print driver or via the machine’s control panel. Never use paper in a printer or copier unless it has been approved for that device. Your local copier store or copier dealer should be able to advise you on the best papers to use for copying on your specific device.