What to Look for When Buying a Photocopier

What to Look for When Buying a Photocopier

Nowadays, most new photocopiers are referred to as multi-function printers (MFPs) because they can perform a wide range of tasks. There are so many different levels of complexity that when purchasing a photocopier, it is critical to consider some key ideas to improve your business performance.

1) Ink-jet or laser?

Your volume criteria will determine whether you use laser or ink-jet technology. Laser machines are at the higher end of the pricing scale where price per page is important, but they are also the best option because they are well suited to large quantities of copies. Even though the ink used by ink-jet MFPs is more expensive than toner for laser printers, they are the better option for low volume colour papers.

2) Print quality and speed

For many businesses, speed is the most important consideration. Mid-range devices typically support A4 document speeds ranging from 25 to 50 pages per minute. For businesses that only use black and white copies, any version is preferable to colour. Print consistency, or resolution, is also an important consideration. Most devices have resolution in the 600-1200 dpi range, which is ideal for internal use or basic flyers and user manuals. For high-quality brochures and publicity materials, you may need to invest in a photocopier capable of 2400 dpi.

3) Ergonomics

Manufacturers have taken steps to make their products as user-friendly as possible, and they also offer on-site training and hotlines. In most modern workplaces, network capabilities are critical for integrating the MFP into the organization’s networks. When purchasing a photocopier, you must carefully consider the paper capacity. Too many refills of the paper tray can have a negative impact on workflow. Your printer will still be equipped with high-capacity or multiple paper trays for different paper weights or styles. Staplers and paper files are two examples of finishing tools.

4) Price

When costs range from RM 1,500 to more than RM7,000, it is critical to evaluate the needs before deciding on a budget. But there’s more to consider than just the overhead cost, because the price per paper will reflect a large portion of the long-term costs, depending on the amount of printing.

4) Purchase a photocopier online

Going online is still a good idea whenever you want to buy a photocopier because it allows you to compare prices, learn about the differences between models, and benefit from lower pricing due to low overheads. For example, monochrome, multifunctional, and colour photocopier distributors are easily accessible. You would also be able to obtain reasonable service terms.

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