Many businesses wonder whether they should rent or buy a photocopier for their company; here’s an article that discusses the benefits and downsides of both options.

Upfront Cost

Many organisations wonder whether they should rent or buy a photocopier for their operations; here’s an article that discusses the benefits and drawbacks of both options.

Nature of Business

Second, think about how much you’re going to print as well as the print size. Depending on the nature of your business, such as legal companies, you may need to print a large number of black-and-white standard A4-sized documents. If you have a lot of printing to do, consider investing in a long-term machine.

Some companies, such as graphic design firms, will require precise colour printouts at higher sizes. These specialty printers may require a lot more adjusting, so leasing is a better option unless you need to print a lot of coloured copies every day.

Features

You will also need to evaluate some of the characteristics that you will require. Multi-functional printers of today will include printing, scanning, and copying capabilities, as well as some advanced features such as duplex printing and cloud printing. The more capabilities a printer has, the greater the cost, thus leasing would be a better option.

Not to mention that new printer models with improved features will be launched over time, so your new printer will become obsolete and you will need to replace it. Renting allows you to upgrade after your contract expires, but you should assess whether those additional features will be valuable to you.

Maintenance

You should also think about maintenance and repairs, which are sometimes disregarded by enterprises. Your printer will eventually wear down, and owning a machine means you’ll have to maintain it yourself.

Unless you have the skills to maintain your machine, leasing is still the superior option.

Conclusion

Finally, whether you should rent or buy a photocopier is determined on your industry and usage. Contact us about your circumstances, and we will recommend the finest printer for purchase or rental.