How to Scan to a Computer Using USB
The majority, if not all, multifunction printers may be utilised with a USB cable connection, making this the most common and straightforward implementation technique. You must make sure the device is directly connected to the computer and that the manufacturer’s drivers are loaded in order to scan through USB. Make sure this is also installed because the manufacturer will frequently include some scan software with the installation CD. The majority of drivers and software are available directly from the manufacturer’s website and may be downloaded. If the device doesn’t come with scanning software, you might need to use a generic scanning tool, such the Scan app on Windows 10 or something like for earlier PCs or Macs.
There are two ways to scan using USB; Push scan and Pull scan.
Push scanning involves placing the documents on the printer itself and sending the work to the computer from the MFP using the scan-to feature. Typically, selecting scan on the control panel and selecting the scan through USB or scan to PC function are the only steps required. When employing this approach, the PC’s programme would launch instantly after receiving the data, allowing you to alter and save the scan there.
Similar to pull scanning, pull scanning involves loading the papers into the printer but starting the scan from the scan software on the computer rather than from the control panel.
How to Scan to a Network (wired or Wi-Fi)
In office settings where numerous people may need to scan, this approach is more popular but requires more configuration than scanning through USB. On certain models, it is possible to scan directly to the programme on a single computer over the network, but it is more typical to set the device up such that it scans to a network-shared folder or transmits the scan directly to a folder on the single computer.
It does need some computer expertise to set up scanning across the network since you must first create a place for the scans and then give the location and user credentials to the printer for this folder. This may be done through the device’s panel, although most of the time utilising the printer’s online interface is simpler (using its IP address). This is often a simple setup if you have on-site IT help, and once installed, scanning is as easy as choosing the right place from the list of destinations in the scan menu.
How to Scan to Email
Similar to network scanning, some preparation is necessary for this. You must set up the printer’s mail settings by giving it a mail server to send emails through in order to utilise scan to email. Typically, business email servers are used for this arrangement, although it may also be done using a generic server like Gmail. Again, this is something that an IT administrator would typically configure through the web interface. Once set up, you may quickly scan to any email address stored in the device’s address book or manually enter it.
The user manual from the manufacturer of your specific machine type will have instructions for configuring the scan-to features. Alternatively, you may contact the manufacturer directly for setup assistance.
