If you’ve ever worked especially working in an office, it is likely that you’ve had a printer or copier malfunction that left your documents looking less knowledgeable. If you rely on your workplace printer for presentations, sales materials, or anything else that portrays your business, high-quality prints and copies are essential. It’s one thing to have internal memos and documents with streaks, misaligned photos, and text. When everything seems to be going wrong with a complicated piece of technology, or even if there’s only one problem you can’t figure out how to solve, it can be irritating to be dependent on it. If you’ve ever worked in an office, it’s likely that you’ve had a printer or copier malfunction that left your documents looking less than professional.
LINES ON PRINTS, SCANS AND COPIES
Cleaning the slit glass, which is the about 1″ x 12″ strip of glass next to the main pane of glass under the feeder cover, can frequently remove lines or streaks from your copies and scans. The grime on the slit glass will obstruct some of the scan of documents fed through the feeder if it is very dirty. One or more black lines will appear in the print or scan as a result of this running all the way down the end product as the paper is processed. Fortunately, this is an easy remedy that can be accomplished using glass cleaner and a soft, lint-free cloth, such as a microfiber cloth. Additionally, be aware that some devices feature two scanners. Under the feeder cover, another strip of slit glass is used.
LOADING PAPER AND AVOIDING PAPER JAMS
You might occasionally see a notification on your display requesting you to load paper during a print operation. If the paper tray was empty, this would be easy to do. However, it can be annoying when you open the tray to discover that the machine is already loaded with paper. Frequently, when the paper tray is being refilled, someone could neglect to properly close the paper guides. Your printer could become confused because the guides’ positions let the machine know what size paper is loaded. It’s also a good idea to fan your ream of paper to guarantee appropriate feeding. The dreaded paper jam can also be caused by overloading or poorly loading paper, so making sure your paper is loaded correctly before shutting the tray is a smart practiCe to cultivate to avoid many issues.
