1) Storing document in your computer
You are no longer going to waste 50 minutes attempting to get your hands on a document contained in a collection of sheets on your desk by scanning a document and placing it on your computer or server. If your desk is the size of a shoe box, if you have a hundred invoices to be carefully stored and if you are actually sitting on a pile of papers due to lack of storage, the scan feature becomes much more beneficial.
2) Protect your document condition
If you lend your document to the other coworker, the condition of the paper might get affected by curling corner of the page. The scanned document will unaffected from the thing that can void the originality of the content. You also can send the scanned document to your coworker email.
3) Send document in PDF or JPEG by e-mail
You can send it directly to the receiver by email via “scan to mail” feature through scanning a document. The paper does not need to be sent to you and then given back to the receiver. From the touch screen of your company printer, you can do all at once. However, remember to check the email address of the receiver, so as not to send a valuable customer a top secret document
4) Storing a document on USB
On most printers, the “scan to USB” feature is accessible which is far more convenient if you do not have access to a computer. Simply scan the paper, send it to the USB key attached to the device, and you can keep it in your pocket!
5) Protect against natural disaster
You super important document will be stored on the form of data in the computer. If your place got natural disaster such as flood, so your document is safe since you made backup from scanning the document. So the physical document might be moving along with the flood but your data from computer in the cloud backup will save them. So no more document cannot be safe. Just, be prepared and make backup on your document.
6) Reduce paper use
The scan feature makes working in the workplace simpler for you. It also facilitates environmental growth and decreases your usage of paper. Any time you want to print your papers, think about scanning them. The scan feature would save the world as well as to the managers, both economically and ecologically.